Who is responsible?

We are responsible for processing your personal data. We are located at the address Nijenborgh 6, 9747 AG in Groningen. Our Chamber of Commerce number is 69200556.

What is our general privacy policy?

Your privacy is very important to us. This means that we will only process your data in accordance with privacy legislation, including the General Data Protection Regulation (AVG).

We only use your data to communicate with you / to provide our service.

We do not sell, trade or share your data with third parties without your consent unless we are legally obliged to do so.

What is personal data?

If you visit our website, we may collect various personal data. Personal data is any information that can be traced back to a natural person.

What data do we process from you?

We only collect data that you provide to us yourself or that we receive via cookies.

You are not (legally) obliged to provide us with your personal data. If you want to use our services or if you contact us, we do need the requested data. We do not collect more data than necessary for these purposes.

When you contact us, for example by sending an e-mail, we store the following data about you: your name, e-mail address and other personal data you have provided, such as your telephone number. We only use this information to communicate with you, to answer your questions and / or to prepare a possible contract.

Do we also process special personal data?

We do not process special personal data, such as data relating to political opinions, religious beliefs or health.

How long do we keep your data?

Your data will not be stored longer than necessary for the purpose for which you provided it.

Do we share your data?

We will only share your data if this is necessary to communicate with you with parties that are part of our services or if we are legally obliged to share data.

If we share your data in order to provide our service, we will enter into processing agreements with these parties to protect your privacy.

With parties who store data outside the EU, we provide adequate safeguards. We only conclude agreements with these parties if the European Commission has decided that data transfer is safe (adequacy decision) or if similar measures have been taken to ensure that your data is also processed safely there.

How safe is your data?

OWIC takes the security of your data very seriously. We therefore take appropriate security measures to ensure that your data is not lost or accessible to unauthorised third parties. Some of these measures are listed below:

• Our website is secured with an SSL certificate so that personal data is sent encrypted;
• We have a strict access policy (need to know). Only authorised staff / third parties have access to your personal data;
• We conclude agreements with third parties who process your personal data on our behalf.

Do we use cookies?

We make very limited use of cookies, these are functional cookies only.

What rights do you have?

You have several rights regarding your privacy:

• right of access;
• right to rectification;
• Right to erasure (right to be forgotten);
• right to restriction of processing;
• Right to transfer of data (data portability); and
• right to object.

You can send requests/objections via our e-mail address. Please state "Personal data" in the subject line.

To ensure that the request/objection is made by you, we kindly ask you to enclose a copy of your identity document with your e-mail. Please include in this copy your passport photo, MRZ (machine readable zone,
to protect your privacy, please make a black out of your passport photo, MRZ (machine readable zone), document number and BSN (Citizen Service Number). We will respond to your message as soon as possible.

If you have any complaints about how we handle your privacy, please let us know at our e-mail address. Ideally, we will come to a solution together. You are also free to file a complaint with the supervisory authority, the Netherlands Data Protection Authority. You can do so via this link.

What happens in case of changes?

The privacy rules can change constantly. This means that this privacy declaration can be changed. Therefore, please check this statement regularly.

N.B. This statement is governed by Dutch law. This privacy statement is drawn up in Dutch and English. In the event of any discrepancy between these statements, the Dutch statement shall prevail.

Version December 2021

This privacy statement is subject to copyright. No part of this declaration may be published, reproduced, modified or distributed in any way and for any purpose without the express written permission of the copyright holder.